Business

5 Ways Savvy Office Managers Reduce Expenses for Office Supplies

Whether you buy office supplies weekly or monthly, you should always endeavor to save money. The information below sheds light on different ways in which savvy office managers reduce expenses when purchasing supplies.

1. Compare Prices

Comparing prices to find out where to get the best deal is a no-brainer when buying office supplies. What you may not know is that some retailers are willing to match prices, which can make it a lot easier to get the best price possible. While this is not always offered, it doesn’t hurt to ask. One thing to factor into the price is the cost of shipping. If you’re able to get free shipping, you might be able to pay slightly more for some supplies.

2. Establish an ‘Honesty’ Policy

Some surveys indicate that as many as two-thirds of employees steal office supplies. For some reason, a good number of people think it isn’t a big deal and they don’t necessarily equate it to being dishonest. Given his fact, it’s best to communicate with all employees regarding the importance of not taking supplies home. Sometimes by simply having a conversation about the issue, you can mitigate any losses, which will help to keep expenses for supplies down.

3. Track Monthly Expenses

By regularly tracking office supply expenses, you have a better chance of reducing monthly costs. That’s because it’s easier to improve what you measure. Without a tracking system, you may not be aware of just how much you’re spending. Once you identify areas of waste, you can figure out a way to resolve the problem. For additional info, visit Southwest Business Products and learn more from their online references.

4. Skip Brand Names

Sometimes there’s a stigma surrounding generic products, when in actuality they’re often just as good as brand names. When buying supplies, it’s often best to skip the more costly brands and opt for generic products. This can make a tremendous difference in the amount of money that’s spent monthly. Most employees won’t even notice the difference.

5. Look for Clearance Items

There are a lot of different reasons why office supplies are on clearance. In most cases, it’s not because they’re faulty but because a new item has been released. As long as what you’re purchasing functions the way it should, it doesn’t matter if it’s last season’s model. For instance, if you’re buying staplers, it’s important to realize that not much has changed over the past decade. While a new stapler might have an interesting feature, the old model will still get the job done and cost less.

By integrating these tips into your process for buying supplies, you’ll likely save more money then you have in the past.